Table 2 Simulation event roles and responsibilities

Event coordinator (may be a simulation team member)

Primary oversight for the event. Directs and monitors flow. Determines detail decisions, solutions to problems during the event.

Assigns, monitors, and supports facilitators for each component of the prebriefing, SFS, and SFD.

Assign check in responsibilities (i.e., sign in, name tags, food, other set up), issue management, and communication responsibilities.

Identify if and assign simulation technicians to provide simulation equipment and assist with logistics.

Experience in leading SFS/SFD. Project management training is an asset to this role.

Simulation team

Support the event coordinator.

Operationalize the SFS/SFD by directing, facilitating, prebriefing, debriefing, operating any manikins/simulation equipment, and assisting in issue capture, as directed by the event coordinator and SFS/SFD plan.

Experience in SFS/SFD

Patient/family partners/representatives (or actors)

“Road test” the new space/process, add realism, provide unique point of view in the SFS/SFD

Identify individuals who may have been involved in the design process.

Note: Review SFS content prior to the event to ensure emotional compatibility

Observers

Identify and record systems issues.

Select members of the working group(s) and supporting leadership positions (operational, educational, etc.) who can witness and compare “how work is being done” to the proposed design.

Participants

Perform their actual role. “Road test” the new space/process.

Select individuals not intimately involved in the design process to ensure objectivity and identify individuals who can serve as trainers for others after the event

Administrative assistants

Assists with logistics and recording/collating systems issues

Strong organization skills and attention to detail